Whirl for hospitality & events

Manage event enquiries and supplier confirmations.

Collect event requirements, update booking details and confirm supplier arrangements.

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A headcount change before the eventExample

Organiser · Gmail

“We're now expecting 64 people, including 6 vegetarians. Can you update the arrangements?”

Checks the event brief and current guest requirements
Prepares the revised details in the authorised planning sheet
Asks the catering contact to confirm the change
Prepares the organiser's reply once the arrangement is agreed

The planning sheet records the headcount and dietary requirements agreed with catering.

How Whirl helps your team

An organiser changes the headcount, the caterer needs dietary requirements, and the venue team is waiting for final timings. Someone needs to update the planning sheet and confirm the changes with each supplier.

Whirl checks your connected email, calendar and planning records. It asks for missing details, prepares agreed updates and follows up with suppliers. Your team runs the event and decides on prices, availability and booking commitments.

Example workflows

Tasks Whirl can handle

Prepare booking enquiries

An organiser emails asking about an event date.

Whirl gathers the date, headcount and requirements, checks the connected calendar, and prepares the enquiry for the booking team.

The booking team has the date, headcount and requirements ready to review.

Coordinate final event details

A scheduled check reviews next week's events.

Whirl checks the planning sheet for missing timings or requirements, asks the organiser, and shares confirmed changes with the relevant team.

The event team has the organiser's confirmed timings and requirements.

Follow up with event suppliers

A supplier confirmation is still outstanding before an event.

Whirl checks the previous correspondence, asks for the missing confirmation, and flags unanswered requests to the organiser.

The organiser can see which suppliers still need to confirm.

Connect the tools you already use

These are example combinations. Connect your tools and choose which actions need your approval.

Gmail
WhatsApp
Google Calendar
Google Sheets
Google Drive

Common questions

Can Whirl handle changes that arrive through different channels?

Yes. Whirl keeps related messages and records in one task. It checks the event details, requests any missing information and prepares updates through your connected tools.

Will Whirl confirm a price or booking automatically?

Only within the instructions and permissions you set. You can require the booking team to approve prices, availability exceptions and booking confirmations before they are sent.

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